RFQ: MARKET ACCESS PROJECT: TRAVEL AGENT REQUIRED FOR FRUIT LOGISTICA STUDY TOUR 2024
December 2023
This document is not for sale. Any entity that requests payment must be reported at the contact person indicated in this tender.
GENERAL REQUIREMENTS
The Department of Agriculture and Casidra seeks to appoint a travel agent to assist with arranging the flights, accommodation, fruit logistica tickets, airport transfers, Schengen visas and travel insurance for 6 producers attending the Fruit Logistica Study Tour which takes place in Amsterdam, Netherlands in February 2024.
The scope of works will include
- As per needs assessment – stipulate exact requirements under CBD 4 (Scope of works)
In accordance with Casidra’s Preferential Procurement Policy, this bid as further indicated in CBD 5.1 is subject to:
- a functionality compliance test;
- B-BBEE certified bids will receive preferential scores;
The successful bidder will be required to fill in and sign a Service Level Agreement (CBD 8)
BID DEADLINE: The closing date for the bid is 12 December 2023 strictly at 12H00
SUBMISSION OF RFQ
All RFQ documents to be uploaded onto the Casidra RFQ/Tender portal. No e-mailed or hard copy documents will be accepted.
NOTE TO BIDDERS:
Bidders are required to ensure that electronic bid submissions are done at least a day before the closing date to prevent issues which they may encounter due to their internet speed, bandwidth or the size of number of uploads they are submitting. Please do not wait for the last minute to submit. A bidder can upload 30MB and up to 10 documents per upload and multiple uploads are permitted.
The following documents (including fully completed and signed CBD forms numbered 1 to 5.1 as supplied) must be valid for a period of 90 calendar days after closure of the bid and submitted as a bid packet:
| Document number | Document description | Action required / comment | Mark √ |
| CBD 1 | General requirements | ||
| CBD 2.1 | Conditions to submit bid | ||
| Company profile | Detailed company profile including the core competencies of personnel. | Required | |
| CBD 3.1 | Price form – Unit rates for the works on the forms as supplied (measured) | Compulsory Complete, sign | |
| CBD 3.1 Experience | Proof of previous work and contact details of at least three work-related references that are qualified to comment on work. | Required | |
| Terms & Conditions of Work | Company’s terms and conditions | Required | |
| CBD 3.1 Changes | Indication if any changes are proposed in scope of works and cost implication. | If required | |
| CBD 4 | Scope of works | ||
| CBD 5.1 (80/20) | PPP Evaluation form | Compulsory Complete, sign | |
| BEE | B-BBEE Certificate or Sworn Affidavit (as applicable, see CBD 5 for detail) | Original affidavit or certified copy certificate/Valid/not compulsory |
All queries should be referred to Supply Chain at tender@casidra.co.za with the subject heading as “RFQ: AP1852 – TRAVEL AGENT REQUIRED FOR FRUIT LOGISTICA STUDY TOUR 2024”