BID NO 19/2022 – FRAMEWORK AGREEMENT: DESIGN, SUPPLY AND INSTALLATION OF DRIP IRRIGATION SYSTEMS

BID NO: 19/2022 – EBENHAESER TOMATO PROJECT – FRAMEWORK AGREEMENT: DESIGN, SUPPLY AND INSTALLATION OF DRIP IRRIGATION SYSTEMS

This document is not for sale. Any entity that requests payment must be reported at the contact person indicated in this tender.

GENERAL REQUIREMENTS

The works, as described, requires the services of professional service providers in the categories of skills and knowledge as specified below. This assignment will be in terms of a framework agreement entered into and a service level agreement will be signed with the service provider for a period of 6 months.

The client will be the Western Cape Department of Agriculture.

The categories of services required are:

• Engineering (Agriculture) – Technical knowledge and experience with regards to the design of irrigation lines.
• Irrigation (Civil/Agricultural) – Technical knowledge and experience in installing irrigation lines.

Conditions that may pose a risk: (Summary of Risk analysis)

This project is to be executed in an agricultural environment close to the town of Ebenhaeser. The risks involved are those associated with working close to a community, near a public road, as well as on a farm. These will include measures to ensure pedestrians, farm workers, infrastructure and community property is protected.

The scope of works will include:

1. The design, supply and installation of drip irrigation mainlines for tomatoes.

Documents for the purpose of this bid include:

1. Conditions to Submit Bid (Form CBD 2.1 (Lump Sum))
2. Price Form, Bill of Quantities and Schedules (Form CBD 3.1 (Lump Sum))
3. Scope of Works (Form CBD 4)
4. PPP Evaluation Form (Form CBD 5.1 (80/20))
5. Bank Entity Form (Form CBD 7), unless the banking details of the company indicate “verified” on the Central Supplier Database (CSD).
6. Registration on the CSD for all suppliers is compulsory and registration numbers must be supplied.
7. For Construction works – Occupational Health and Safety Risk assessment and Specifications according to Construction Reg. 5 (b)

In accordance with Casidra’s Preferential Procurement Policy, this bid as further indicated in CBD 5.1 is subject to:

• a functionality compliance test;
• B-BBEE certified bids will receive preferential scores;
• Local production and content

This bid includes goods from a designated sectors Cement, Steel products, as well as Valves, actuators and stop cocks and only locally produced goods, services or works, or locally manufactured goods with a stipulated minimum threshold for local production and content will be considered. SBD 6.2 and Annex C, D and E documentation apply and must be completed and handed in with this bid.

The successful bidder will be required to fill in and sign a written Contract Form (CBD 8). Included are a penalty clause of R 500/calendar day that apply for late completion of works and a 10% retention fee for 3 months not bearing interest.

BID DEADLINE:  The closing date for the bid is 16 August 2022 strictly at 12H00.

SUBMISSION OF BIDS

 Bids must be submitted in a sealed envelope with the name of the bidder and the inscription “EBENHAESER TOMATO PROJECT – FRAMEWORK AGREEMENT: DESIGN, SUPPLY AND INSTALLATION OF DRIP IRRIGATION SYSTEMS – BID NO: 19/2022” and placed in the bid box available at Reception of Casidra’s Head Office, 22 Louws Avenue, Southern Paarl.  No faxed, emailed, counter-to-counter courier or posted bids will be accepted.

The following documents (including fully completed and signed CBD forms numbered 1 to 5.1 as supplied) must be valid for a period of 90 calendar days after closure of the bid and submitted as a bid packet: