BID NO 26/2022 Re-invite: CERES, JACOBS JAM PROJECT: PROVIDE AND INSTALL A NEW EXTRACTOR CANOPY AND FRESH AIR UNIT
GENERAL REQUIREMENTS
The works, as described, are part of the Agriculture and Land Reform programme of the Department of Agriculture Western Cape for the Witzenberg district. Jacobs Jam Project is situated in the industrial area inside Ceres. Address: Unit 2, 51 Cilliers Street, Ceres. The quoted amount will be a lump sum bid and must include all the work specified. The successful bidder must have the capacity to start the works within 7 (seven) days after appointment.
The scope of works will include:
- The supplying and installation Extractor canopy over the cooking pots.
- The supply and installation of a fresh air extractor unit.
Documents for the purpose of this bid include:
- Conditions to Submit Bid (Form CBD 2.1 (Lump Sum)
- Price Form, Bill of Quantities and Schedules (Form CBD 3.1 (Lump Sum)
- Scope of Works (Form CBD 4)
- PPP Evaluation Form (Form CBD 5.1 (80/20))
- Bank Entity Form (Form CBD 7), unless the banking details of the company indicate “verified” on the Central Supplier Database (CSD).
- Registration on the CSD for all suppliers is compulsory and registration numbers must be supplied.
- Drawings: “Sketch A”
- For Construction works – Occupational Health and Safety Risk assessment and Specifications according to Construction Reg. 5 (b)
In accordance with Casidra’s Preferential Procurement Policy, this bid as further indicated in CBD 5.1 is subject to:
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- a functionality compliance test;
- B-BBEE certified bids will receive preferential scores;
- Local production and content
This bid include goods from a designated sector “Steel products & Electrical and Telecom cables” and only locally produced goods, services or works, or locally manufactured goods with a stipulated minimum threshold for local production and content will be considered. SBD 6.2 and Annex C, D and E documentation apply and must be completed and handed in with this bid.
The successful bidder will be required to fill in and sign a written Contract Form (CBD 8). Included are a penalty clause of R 550.00/calendar day that apply for late completion of works and a 10% retention fee for 3 months not bearing interest.
BID DEADLINE: The closing date for the bid is 23rd November 2022 strictly at 12H00.
SUBMISSION OF BIDS
Bids must be submitted in a sealed envelope with the name of the bidder and the inscription “CERES: JACOBS JAM: NEW EXTRACTOR CANOPY – BID NO: 26/2022 Re-invite“ and placed in the bid box available at Reception of Casidra’s Head Office, 22 Louws Avenue, Southern Paarl. No faxed, emailed, counter-to-counter courier or posted bids will be accepted.
The following documents (including fully completed and signed CBD forms numbered 1 to 7 as supplied) must be valid for a period of 90 calendar days after closure of the bid and submitted as a bid packet:
| Document number | Document description | Action required/comment |
| CBD 1 | General requirements | Signed |
| CBD 2.1 | Conditions to submit bid | Signed |
| CBD 3.1 | Price form (lump sum) | Complete, sign |
| CBD 3.1 Experience | Proof of previous work and contact details of three work-related references that are qualified to comment on work. | Compulsory |
| CBD 3.1 Rates | Unit rates for the works on the forms as supplied | Compulsory |
| CBD 3.1 Changes | Indication if any changes are proposed in scope of works and cost implication. | If required |
| CBD 3.1 Plant | List of machinery and plant available | Compulsory |
| CDB 3.1 CM (Construction works only) | Proof of competency of a Construction manager in terms of the Construction regulation 8. | Valid/ compulsory |
| CBD 4 | Scope of works | Signed |
| CBD 5.1 (80/20) | PPP Evaluation form | Complete, sign |
| CBD 7 | Bank Entity form (Not needed if “verified” on CSD) | Complete, bank stamp |
| TCC of principle and sub-contractors | Registration and verification of Tax Clearance on CSD. | Compulsory |
| BEE | B-BBEE Certificate or Sworn Affidavit (as applicable, see CBD 5 for detail) | Original affidavit or certified copy certificate/Valid/not compulsory |
| Company profile | Detailed company profile including the core competencies of personnel and subcontractors | Compulsory |
| COIDA | Letter of good standing of the Contractor in terms of COIDA | Valid/ compulsory |
| OHS Plan | Occupational Health and Safety Plan approved by the Client | Valid/ Proof after appointment |
| CI | Proof of construction insurance | Valid/ Proof after appointment |
| Electrical registration for main supply | Electrical Sub-contractor for the electrical installation must supply proof of electrician registration with the Department of labour and must be able to provide a compliance certificate on completion of the works | Compulsory |
| Product brochure | Supply brochure & technical specifications of product for the floor offered | Compulsory |
The person appointed by the Client to act as the Project Manager is K. Dzula and is responsible for the project management of this contract and can be reached at 082 719 9034 and email address is kdzula@casidra.co.za.
All technical enquiries can be referred to Mr A.J. Otto at (021) 863 5000 or 083 410 7736.