REQUEST FOR QUOTATION MARKET ACCESS PROJECT 2020: TRAVEL AGENT REQUIRED FOR FRUIT LOGISTICA STUDY TOUR 2022

REQUEST FOR QUOTATION – MARKET ACCESS PROJECT 2020: TRAVEL AGENT REQUIRED FOR FRUIT LOGISTICA STUDY TOUR 2022

This document is not for sale. Any entity that requests payment must be reported at the contact person indicated in this tender.

GENERAL REQUIREMENTS

The Department of Agriculture and Casidra seek to appoint a travel agent to assist with arranging the flights and accommodation for the Fruit Logistica Study Tour taking place in Amsterdam from 6-7 April 2022.

The scope of works will include:

1. Arranging flights from Cape Town to Amsterdam (Schippol), to Berlin (Tegel) and back to Cape Town for 8 farmers from the 31 March to 9 April 2022 (please note that these dates might change).
2. Arrange accommodation in Amsterdam for 8 farmers from the 1-4 April 2022 at one of the three hotels i.e. the Amsterdam N1 Hotel Centre, Vondel Hotel or the Hampshire Hotel Theatre District. (Prices must be inclusive of city taxes).
3. Arrange accommodation in Berlin for 8 farmers from 5-7 April 2022 at one of the following hotels i.e. Mecure Hotel Berlin City, Ibis Hotel Berlin Hauptbanhof, Meininger Hotel Berlin Mitte or the Tryp Berlin Mitte. (Prices must be inclusive of city taxes).
4. Arrange Schengen Visa for Netherlands for 8 farmers.
5. Book Fruit Logistica tickets for the 6^th -7^th of April 2022.
6. Arrange Travel Insurance for 8 people.
7. Arrange Forex Exchange R 1 100 per person per day (Subsistence and travel allowance for farmers).
8. Arrange transport / airport transfers in Amsterdam for 8 people.
9. Arrange transport / airport transfers in Berlin for 8 people.
10. In cases where the hotel is fully booked, alternative accommodation must be provided for in order of preference based on proximity to the original Hotel (This applies for both the Netherlands and Berlin).

Documents are available from PROJECT MANAGER via email on bbartes@casidra.co.za All technical enquiries can be referred to Mrs Bukelwa Grwambi at BukelwaG@elsenburg.com

Documents for the purpose of this bid include:

1. Conditions to Submit Bid (Form CBD 2.1 – Measured)) or Standard Conditions of Contract can be viewed on the Casidra website at casidra.co.za.
2. Price Form, Bill of Quantities and Schedules (Form CBD 3.1 Measured))
3. Scope of Works (Form CBD 4)
4. PPP Evaluation Form (Form CBD 5.1 (80/20))
5. Bank Entity Form (Form CBD 7), unless the banking details of the company indicate “verified” on the Central Supplier Database (CSD).
6. Registration on the CSD for all suppliers is compulsory and registration numbers must be supplied.

In accordance with Casidra’s Preferential Procurement Policy, this bid as further indicated in CBD 5.1 is subject to:

• a functionality compliance test;
• B-BBEE certified bids will receive preferential scores;

RFQ DEADLINE:  The closing date for the request for quote is 21 February 2022 strictly at 12H00.

SUBMISSION OF RFQ

RFQ documents must only be emailed and the below process MUST be followed regarding email submissions:-

• Bids are to be emailed in PDF format.
• Bids are only to be sent to following email address: bbartes@casidra.co.za
• Bidders to note that the maximum size of mailbox to receive a document is 8Mb. (Only send what is asked for. Do not sent Health & Safety plan for example, as it is not called for in the tender document)
• Casidra will not be responsible for bidders’ internet connections, mailbox issues, etc.
• The closing date and time is specific and any emailed bids past the submission date will then be considered as late bids. Bidders should therefore submit bid documents timeously to allow for the delivery time lag of emails.

The following documents (including fully completed and signed CBD forms numbered 1 to 7 as supplied) must be valid for a period of 60 calendar days after closure of the bid and submitted as a bid packet: