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RFQ: BEAUFORT WEST: SUPPLY AND INSTALLATION OF BOREHOLE EQUIPMENT
This document is not for sale. Any entity that requests payment must be reported at the contact person indicated in this tender.
GENERAL REQUIREMENTS
The works, as described, are part of the Agriculture and Land Reform programme of the Department of Agriculture Western Cape for the Central Karoo Region, Vaalkuil is situated 75km out of Beaufort west on the Aardoorns turn-off. The quoted amount will be a lump sum bid and must include supply and installation of the Borehole Equipment. The successful bidder must have the capacity to install the items within 30 (thirty) days after appointment.
Conditions that may pose a risk: (Summary of Risk analysis)
(List any risk that the Contractor must be aware of and have precautions in terms of the Occupational Health and Safety Act) Flood conditions may arise in the river on the way to the farm. Sandy ground conditions can be expected and the Contractor must put all necessary precautions in place to work under these conditions.
The scope of works will include:
- Supply and installation of a grid tie Solar system for an existing 7.5kw pump in BH1 (Borehole 1)
- Cleaning and lining of existing BH2 (Borehole 2)
- Equipping existing borehole with submersible pump and solar system for BH2
- – stipulate exact requirements under CBD 4 (Scope of works)
Documents are available from Sakkie Kordom via email on skordom@casidra.co.za
Documents for the purpose of this bid include:
- Conditions to Submit Bid (Form CBD 2.1 (Lump Sum) or Standard Conditions of Contract can be viewed on the Casidra website at casidra.co.za
- Price Form, Bill of Quantities and Schedules (Form CBD 3.1 (Lump Sum)
- Scope of Works (Form CBD 4)
- PPP Evaluation Form (Form CBD 5.1 (80/20)
- Bank Entity Form (Form CBD 7), unless the banking details of the company indicate “verified” on the Central Supplier Database (CSD).
- SBD 6.2 Local Content declaration form
- Annexure C, D and E
- Registration on the CSD for all suppliers is compulsory and registration numbers must be supplied.
In accordance with Casidra’s Preferential Procurement Policy, this bid as further indicated in CBD 5.1/5.2 is subject to:
- A functionality compliance test;
- B-BBEE certified bids will receive preferential scores;
- Local production and content
This bid include goods from a designated sector Solar Photovoltaic system and components and only locally produced goods, services or works, or locally manufactured goods with a stipulated minimum threshold for local production and content will be considered. SBD 6.2 and Annex C, D and E documentation apply and must be completed and handed in with this bid.
The successful bidder will be required to fill in and sign a written Contract Form (CBD 8). Included are a penalty clause of R150.00 per calendar day that apply for late completion of works and a 10% retention fee for 3 months not bearing interest.
BID DEADLINE: The closing date for the bid is 06 April 2022 at 12:00PM
SUBMISSION OF BIDS
Bids must be submitted in a sealed envelope with the name of the bidder and the inscription “VAALKUIL BOERDERY: SUPPLY AND INSTALLATION OF BOREHOLE EQUIPMENT
” and placed in the bid box available at Reception of Casidra’s Regional Office, Bateleur Park, Suite 107, Cradock Street, George 6529. No faxed, emailed, counter-to-counter bids will be accepted.
The following documents (including fully completed and signed CBD forms numbered 1 to 7 as supplied) must be valid for a period of 60 calendar days after closure of the bid and submitted as a bid packet:
Document number |
Document description |
Action required/comment
|
Mark
√ |
CBD 1 |
General requirements |
Signed |
|
CBD 2.1 |
Conditions to submit bid |
Signed |
|
CBD 3.1 |
Price form (lump sum) |
Complete, sign |
|
CBD 3.1 Experience |
Proof of previous work and contact details of three work-related references that are qualified to comment on work.
|
Compulsory |
|
CBD 3.1 Rates |
Unit rates for the works on the forms as supplied |
Required |
|
CBD 3.1 Changes |
Indication if any changes are proposed in scope of works and cost implication. |
If required |
|
CBD 4 |
Scope of works |
Signed |
|
CBD 5.1 (80/20) |
PPP Evaluation form |
Complete, sign |
|
SBD 6.2 |
SBD 6.2 and Annex C, D and E documentation apply and must be Completed and handed in with this bid.
|
Compulsory |
|
CBD 7 |
Bank Entity form (Not needed if “verified” on CSD) |
Complete, bank stamp |
|
TCC of principle and sub-contractors |
Registration and verification of Tax Clearance on CSD. |
Compulsory |
|
BEE |
B-BBEE Certificate or Sworn Affidavit (as applicable, see CBD 5 for detail) |
Original affidavit or certified copy certificate/Valid/not compulsory |
|
Company profile |
Detailed company profile including the core competencies of personnel and subcontractors |
Compulsory |
|
COIDA |
Letter of good standing of the Contractor in terms of COIDA |
Valid/ compulsory |
|
OHS Plan |
Occupational Health and Safety Plan approved by the Client |
Valid/ Proof after appointment |
|
Electrical registration for main supply |
Electrical Sub-contractor for the electrical installation must supply proof of Electrician registration with the Department of labour and must be able to provide a compliance certificate on completion of the works |
Compulsory |
|
Service agreement |
Completion of 3 months after sale service agreement form |
Compulsory |
|
SBD 6.2 |
Local content |
Compulsory |
|