GENERAL REQUIREMENTS
The works, as described, is required on a farm in Hopefield, West Coast Municipality. The quoted amount will be a lump sum bid and must include equipment, labor and tools to execute the work. The successful bidder must have the capacity to start the works within 7 (seven) days of appointment.
Conditions that may pose a risk: (Summary of Risk analysis)
The risks normally associated with the design and installation of irrigation systems are applicable. Expect rocky geotechnical conditions. Security for materials and equipment must be supplied to ensure the safekeeping of the irrigation equipment on site. The Contractor must put all necessary precautions in place to work under these conditions.
The scope of works will include:
- Design, supply, delivery and installation of a borehole pump (0.75 kW), and solar panels with inverter and battery to support the borehole pump, a chest freezer (50 W), eight LED lights (10 W each) and booster pump (2.25 kW). The price should include all amounts for the wiring, as well as the mounting structure required for the solar panels.
In accordance with Casidra’s Preferential Procurement Policy, this bid as further indicated in CBD 5.1 is subject to:
- a functionality compliance test;
- B-BBEE certified bids will receive preferential scores;
The successful bidder will be required to fill in and sign a written Contract Form (CBD 8). Included are a penalty clause of R 550.00/calendar day that apply for late completion of works and a 10% retention fee for 3 months not bearing interest.
BID DEADLINE: The closing date for the bid is 24 May 2023 strictly at 12H00.
SUBMISSION OF RFQ
All RFQ documents to be uploaded back onto the Casidra RFQ/Tender portal in PDF Format. No e-mailed or hard copy documents will be accepted
The following documents (including fully completed and signed CBD forms numbered 1 to 5.1 as supplied) must be valid for a period of 90 calendar days after closure of the bid and submitted as a bid packet:
| Document number | Document description | Action required/comment | Mark
√ |
| CBD 1 | General requirements | Signed | |
| CBD 2.1 | Conditions to submit bid | Signed | |
| CBD 3.1 | Price form (lump sum) | Complete, sign | |
| CBD 3.1 Changes | Indication if any changes are proposed in scope of works and cost implication. | If required | |
| CBD 3.1 Experience | Proof of previous work and contact details of three work-related references that are qualified to comment on work. | Compulsory | |
| CBD 3.1
Plant and Equipment |
Provide a list of owned plant and equipment available for the project, as well as the plant and equipment to be hired | Compulsory | |
| CBD 4 | Scope of works | Signed | |
| CBD 5.1(80/20) | PPP Evaluation form | Complete, sign | |
| TCC of principle and sub-contractors | Registration and verification of Tax Clearance on CSD. | Compulsory | |
| B-BBEE | B-BBEE Certificate or Sworn Affidavit (as applicable, see CBD 5 for detail) | Original affidavit or certified copy certificate/Valid/not compulsory | |
| OHS Plan | Occupational Health and Safety Plan approved by the Client | Valid/ Proof after appointment | |
| Company profile | Detailed company profile including the core competencies of personnel and subcontractors | Compulsory | |
| 12-month Warranty | 12-month warranty to be provided on materials and labor | Compulsory | |
| 3 month after-sale agreement | Sign the 3 month after-sale agreement | Compulsory | |
| COIDA | Letter of good standing of the Contractor in terms of COIDA | Valid/ compulsory | |
| Proof of Registration | Proof of Registration of Electrical Sub-Contractor | Compulsory |