RFQ: RE-INVITE FOR THE FELLING OF ALIEN INVASIVE VEGETATION AND THE REMOVAL OF BIOMASS IN THE BERG RIVER: WELLINGTON: WESTERN BANK: KATRYNTJIESDRIFT – 14350
This document is not for sale. Any entity that requests payment must be reported at the contact person indicated in this tender.
GENERAL REQUIREMENTS
The scope of the works comprises of the bidder submitting a proposal and bid on the best economical and acceptable method to cut, treat and stack all cleared biomass material over the riparian zone of the Berg River. The work involves alien clearing on Katryntiesdrift farm, an area of 2.5 hectares respectively. The biomass material comprises of dry logs into the river and outside the river, live growing tree, plants including reeds and broadleaf plants as well as trees lying in the river as well as re-growth.
The proposal must include methodology for the removal of said biomass and must take into account environmental laws, regulations and sensitivity of the area with regard to the bidders proposed methodology and will therefore be a functional requirement in the award of this bid. The proposal must have a timeline, itemised, and cost indicated as well as the discounted economic value and market use of the disposed biomass on bid form CBD 3.1. Further functional requirements are the capacity to perform the work in said time and references of past and similar work.
Conditions that may pose a risk: (Summary of Risk analysis)
The removal of invasive alien vegetation from the environmentally sensitive riparian zone is specialized work that requires competent human resources that are adequately skilled in working with heavy and dangerous machinery in aquatic and undulating conditions. The safety of all staff is of paramount importance in the implementation of this project. Due to the sensitive biodiversity within the riparian zone of the Berg River, the use of any equipment which has the potential to cause extensive damage to the river banks and indigenous flora may not be used.
A detailed risk management plan and Occupational Health & Safety specification is provided.
The scope of works will include:
The scope of works comprises of the supply and management of machinery and specialised labour to fell trees, site preparation, treat tree stumps with herbicide to prevent re-growth, cut to ankle size and remove all biomass from the Nbal, stack above the 32 metre riparian zone. The landowner identified two (2) open fields in the property for the stacking of biomass, the contractor shall process the biomass, stack the logs and chipp all unwanted material. The material below 100 mm shall be chipped and above 100 mm size shall be stacked as logs.
All technical enquiries can be referred to Mr N. Tsama at (021) 863 5000.
In accordance with Casidra’s Preferential Procurement Policy, this bid as further indicated in CBD 5.1 is subject to:
- a functionality compliance test;
- B-BBEE certified bids will receive preferential scores;
The successful bidder will be required to fill in and sign a written Contract Form (CBD 8). Included are a penalty clause of R 2000.00 / calendar day that apply for late completion of works and a 10% retention fee for 3 months not bearing interest.
RFQ DEADLINE: The closing date for the RFQ is 10 February 2023 strictly at 12H00.
SUBMISSION OF RFQ
All RFQ documents to be uploaded onto the Casidra RFQ/Tender portal. No e-mailed or hard copy documents will be accepted.
NOTE TO BIDDERS:
Bidders are required to ensure that electronic bid submissions are done at least a day before the closing date to prevent issues which they may encounter due to their internet speed, bandwidth or the size of number of uploads they are submitting. Please do not wait for the last hour to submit. A bidder can upload 30MB and up to 10 documents per upload and multiple uploads are permitted.
The following documents (including fully completed and signed CBD forms numbered 1 to 7 as supplied) must be valid for a period of 90 calendar days after closure of the bid and submitted as a bid packet:
| Document number | Document description | Action required/comment |
| CBD 1 | General requirements | Signed |
| CBD 2.1 | Conditions to submit bid | Signed |
| CBD 3.1 | Price form (lump sum) | Complete, sign |
| CBD 3.1 Experience | Proof of previous work and contact details of three work-related references that are qualified to comment on work. | Compulsory |
| CBD 3.1 Rates | Unit rates for the works on the forms as supplied | Compulsory |
| CBD 3.1 Changes | Indication if any changes are proposed in scope of works and cost implication. | If required |
| CBD 3.1 Plant | List of machinery and plant available | Compulsory |
| CDB 3.1 CM (Construction works only) | Proof of competency of a Construction manager in terms of the Construction regulation 8. | Valid/ compulsory |
| CBD 4 | Scope of works | Signed |
| CBD 5.1 (80/20) | PPP Evaluation form | Complete, sign |
| CBD 7 | Bank Entity form (Not needed if “verified” on CSD) | Complete, bank stamp |
| TCC of principle and sub-contractors | Registration and verification of Tax Clearance on CSD. | Compulsory |
| BEE | B-BBEE Certificate or Sworn Affidavit (as applicable, see CBD 5 for detail) | Certified Original affidavit or certificate/Valid/not compulsory |
| Company profile | Detailed company profile including the core competencies of personnel and subcontractors | Compulsory |
| COIDA | Letter of good standing of the Contractor in terms of COIDA | Compulsory |
| OHS Plan | Occupational Health and Safety Plan approved by the Client | Valid/ Proof after appointment |
| CI | Proof of construction insurance | Valid/ Proof after appointment |
| PD/MH | Completed estimate of machine hours and person days | Valid/ Compulsory |
| QUALIFICATIONS | Chainsaw/Brush cutter/Herbicide applicator/OHS/First Aider certificates | Compulsory |
| METHOD STATEMENT | Project proposal & method statement | Compulsory |