+27(0)21 863-5000 tender@casidra.co.za

RFQ: SOLAR PHOTOVOLTAIC SYSTEM FOR PROPOSED PUMP

Location:

Elim, Western Cape

Post Date:

Closing Date:

2022-05-13

Contact Person:

Contact Email:

mpienaar@casidra.co.za

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Tender Details

RFQ DOCUMENT DOWNLOAD: SOLAR SYSTEM

 

RFQ: SOLAR PHOTOVOLTAIC SYSTEM FOR PROPOSED PUMP

This document is not for sale. Any entity that requests payment must be reported at the contact person indicated in this tender.

GENERAL REQUIREMENTS

A service provider with proven knowledge and expertise in electrical installation is required to supply and construct solar panels and supports in Elim. The co-ordinates of the location are as follows:

34°32’32.9″S 19°45’10.0″E

Conditions that may pose a risk: (Summary of Risk analysis)

The contractor is to put all the necessary precautions in place to work on an electrical and structural construction project in an agricultural environment.  

The scope of works will include:

  1. Design and Construction of Solar Panel Supports.
  2. Installation of Solar Panels.

Documents for the purpose of this request for quotation include:

  1. Price Form, Bill of Quantities and Schedules (Form CBD 3.1 (Lump Sum))
  2. Scope of Works (Form CBD 4)
  3. PPP Evaluation Form (Form CBD 5.1 (80/20))
  4. Local Content Declaration Form (SBD 6.2)
  5. Registration on the CSD for all suppliers is compulsory and registration numbers must be supplied.
  6. Plan and Bill of Quantities

In accordance with Casidra’s Preferential Procurement Policy, this bid as further indicated in CBD 5.1 is subject to:

  • a functionality compliance test;
  • B-BBEE certified bids will receive preferential scores;
  • Local production and content

This bid includes goods from a designated sector 1) Cement and 2) Solar Photovoltaic system and components and only locally produced goods, services or works, or locally manufactured goods with a stipulated minimum threshold for local production and content will be considered. SBD 6.2 and Annex C, D and E documentation apply and must be completed and handed in with this bid.

The successful bidder will be required to fill in and sign a written Contract Form (CBD 8). Included are a penalty clause of R 500/calendar day that apply for late completion of works and a 10% retention fee for 3 months not bearing interest.

BID DEADLINE:  The closing date for the bid is 13 May 2022 strictly at 12H00.

SUBMISSION OF BIDS

RFQ documents must only be e-mailed, and the process below must be followed:

  • Bids to be e-mailed in PDF format.
  • Bids to be e-mailed to the following e-mail address: mpienaar@casidra.co.za
  • Bidders to note that the maximum size of our mailbox is 6 MB.
  • Casidra will not be responsible for bidder’s internet connection, problems with e-mails, etc.
  • This bid has a specific closing date and time. Any submissions that reach our mailbox after this time will be considered as late, regardless of the time it was sent. Therefore, please submit bids timeously.
  • Bids must be e-mailed with the following heading: “MACMILLAN: SOLAR PHOTOVOLTAIC SYSTEM FOR PROPOSED PUMP, ELIM”.

No faxed, counter-to-counter or posted bids will be accepted.

The following documents (including fully completed and signed CBD forms numbered 1,3,4 and 5 as supplied) must be valid for a period of 90 calendar days after closure of the bid and submitted as a bid packet:

Document number

Document description

Action required/comment 

CBD 1

General requirements

Signed

CBD 3.1

Price form (lump sum)

Complete, sign

CBD 3.1 Experience

Proof of previous work and contact details of three work-related references that are qualified to comment on work.

Compulsory

CBD 3.1 Rates

Unit rates for the works on the forms as supplied

Compulsory

CBD 3.1 Changes

Indication if any changes are proposed in scope of works and cost implication.

If required

CBD 4

Scope of works

Signed

CBD 5.1 (80/20)

PPP Evaluation form

Complete, sign

SBD 6.2

Signed SBD 6.2 and relevant Annexures

Complete, sign

TCC of principle and sub-contractors

Registration and verification of Tax Clearance on CSD.

Compulsory

B-BBEE

B-BBEE Certificate or Sworn Affidavit (as applicable, see CBD 5 for detail)

Original affidavit or certified copy certificate/Valid/not compulsory

Company profile

Detailed company profile including the core competencies of personnel and subcontractors

Compulsory

COIDA

Letter of good standing of the Contractor in terms of COIDA

Valid/ compulsory

Electrical registration for main supply

Electrical Sub-contractor for the electrical installation must supply proof of electrician registration with the Department of labour and must be able to provide a compliance certificate on completion of the works

Compulsory

Guarantee

 

Attach the 12-month Guarantee offered by the service provider.

Compulsory

Design

A design to meet the specified required must form part of the bid package.

Compulsory