RFQ – SUPPLY AND DELIVERY OF BOREHOLE MONITORING EQUIPMENT

RFQ – HEX VALLEY – SUPPLY AND DELIVERY OF BOREHOLE MONITORING EQUIPMENT

This document is not for sale. Any entity that requests payment must be reported at the contact person indicated in this tender.

GENERAL REQUIREMENTS

The works, as described, are required on various farms in the Hex Valley region. The quoted amount will be a lump sum bid and must include equipment, labour and tools to execute the work.  As the works are urgent, the successful bidder must have the capacity to start the works within 7 (seven) days of appointment and complete the work within 1 (one) month.

Conditions that may pose a risk: (Summary of Risk analysis)

The risks normally associated with working with borehole equipment are applicable. Security for materials and equipment must be supplied to ensure the safekeeping of the logging equipment on site. The Contractor must put all necessary precautions in place to work under these conditions.

The scope of works will include:

1. Supply, deliver and install 10 borehole monitoring sets to various sites in the Hex River region.

All technical enquiries can be referred to Mr Michael Pienaar at (021) 863 5000 or 082 387 0119.

Documents for the purpose of this bid include:

1. Conditions to Submit Bid (Form CBD 2.1 (Lump Sum))
2. Price Form, Bill of Quantities and Schedules (Form CBD 3.1 (Lump Sum))
3. Scope of Works (Form CBD 4)
4. PPP Evaluation Form (Form CBD 5.1 (80/20)
5. Bank Entity Form (Form CBD 7), unless the banking details of the company indicate “verified” on the Central Supplier Database (CSD).
6. Registration on the CSD for all suppliers is compulsory and registration numbers must be supplied.

In accordance with Casidra’s Preferential Procurement Policy, this bid as further indicated in CBD 5.1 is subject to:

• a functionality compliance test;
• B-BBEE certified bids will receive preferential scores;
• Local production and content

This bid includes goods from a designated sector (Electrical & Telecom cables) and only locally produced goods, services or works, or locally manufactured goods with a stipulated minimum threshold for local production and content will be considered. SBD 6.2 and Annex C, D and E documentation apply and must be completed and handed in with this bid.

The successful bidder will be required to fill in and sign a written Contract Form (CBD 8). Included are a penalty clause of R 550.00/calendar day that apply for late completion of works and a 10% retention fee for 3 months not bearing interest.

BID DEADLINE:  The closing date for the bid is 19 October 2022 strictly at 12H00.

SUBMISSION OF BIDS

RFQ documents must only be e-mailed, and the process below must be followed:

• Bids to be e-mailed in PDF format.
• Bids to be e-mailed to the following e-mail address: mpienaar@casidra.co.za
• Bidders to note that the maximum size of our mailbox is 6 MB.
• Casidra will not be responsible for bidder’s internet connection, problems with e-mails, etc.
• This bid has a specific closing date and time. Any submissions that reach our mailbox after this time will be considered as late, regardless of the time it was sent. Therefore, please submit bids timeously.
• Bids must be e-mailed with the following heading: “RFQ: HEX VALLEY – SUPPLY AND DELIVERY OF BOREHOLE MONITORING EQUIPMENT”.

No faxed, counter-to-counter or posted bids will be accepted.

The following documents (including fully completed and signed CBD forms numbered 1 to 7 as supplied) must be valid for a period of 90 calendar days after closure of the bid and submitted as a bid packet: