RFQ: SUPPLY & INSTALLATION OF SOLAR PUMP

RFQ: SUPPLY & INSTALLATION OF SOLAR PUMP

This document is not for sale. Any entity that requests payment must be reported at the contact person indicated in this tender.

GENERAL REQUIREMENTS

The works, as described, are part of the Agriculture and Land Reform programme of the Department of Agriculture Western Cape for the Winelands district. The project is situated approximately 75 kilometres North of Ceres on the R303 (-32.869130, 19.445054). The quoted amount will be a measured bid and must include labour and machinery.  The successful bidder must have the capacity to start the works within 7 (seven) days of appointment and complete the work within 21 (twenty one) calendar days. 

Conditions that may pose a risk: (Summary of Risk analysis)

The last 10 kilometres to the project are along the gravel section and there is 1 (one) narrow gravel pass to commute to project site. The site consists of mostly hard rocky soil. The Contractor must put all necessary precautions in place to work under these conditions.

The scope of works will include:

• Supply and installation of solar borehole pump (MULTIFLOW OCTA 80 SOLAR PUMP COMPLETE OR SIMILAR AND APPROVED) to deliver a minimum of 1500L/hour in an average month complete with low level well probe, 50mm Class 10 HDPE pipe and pipe and bore head connectors, 6.0 mm² x 4 core submersible cable, cable joint and 12mm safety rope 45m into a borehole.
• Supply and mounting of 6 x 330Watt Solar panels on a north facing galvanized ground mount panel structure with vandal proofing secured on concrete pillars 3-4m high.

• Supply and installation of 100m x 50mm Class 10 HDPE Pipe and pipe connectors from the 50mm borehole head to a 100mm bottom inlet sink reservoir.
• Above installation must come with all necessary fittings; accessories such as brackets, bolts, nuts and concrete etc. to complete the contract.
• Price to include transportation, installation and accommodation costs.
• At least 1 year (12 months) guarantee on all works.
• Supplier must verify the design specifications as given here and ensure that his installation conform to the pump output as requested.
• Successful performance test must be done on completion before payment can be done.
• COC certificate must be supplied on electrical installation.

All technical inquiries can be referred to Mr C Cupido at 021 863 5000.

Documents for the purpose of this bid include:

1. Conditions to Submit Bid (Form CBD 2.1 (Lump Sum / Measured)) or Standard Conditions of Contract can be viewed on the Casidra website at www.casidra.co.za. 
2. Price Form, Bill of Quantities and Schedules (Form CBD 3.1 (Lump Sum/Measured))
3. Scope of Works (Form CBD 4)
4. PPP Evaluation Form (Form CBD 5.1 (80/20) / 5.2 (90/10))
5. Bank Entity Form (Form CBD 7), unless the banking details of the company indicate “verified” on the Central Supplier Database (CSD).
6. Registration on the CSD for all suppliers is compulsory and registration numbers must be supplied.
7. For Construction works – Occupational Health and Safety Risk assessment and Specifications according to Construction Reg. 5 (b)

In accordance with Casidra’s Preferential Procurement Policy, this bid as further indicated in CBD 5.1/5.2 is subject to:

• A functionality compliance test;
• B-BBEE certified bids will receive preferential scores;
• Local production and content

This bid includes goods from a designated sector “Solar Photovoltaic systems & components” and only locally produced goods, services or works, or locally manufactured goods with a stipulated minimum threshold for local production and content will be considered. SBD 6.2 and Annex C, D and E documentation apply and must be completed and handed in with this bid.

The successful bidder will be required to fill in and sign a written Contract Form (CBD 8). Included are a penalty clause of R 500.00/calendar day that apply for late completion of works and a 10% retention fee for 3 months not bearing interest.

BID DEADLINE:  The closing date for the bid is 5 February 2022 strictly at 12H00.

SUBMISSION OF BIDS

Fully completed bids can be e-mailed to ccupido@casidra.co.za before the closing date.

RFQ documents must only be emailed and the below process MUST be followed regarding email submissions:-

• Bids are to be emailed in PDF format.
• Bids are only to be sent to following email address: ccupido@casidra.co.za 
• Bidders to note that the maximum size of mailbox to receive a document is 8Mb. (Only send what is asked for. Do not sent Health & Safety plan for example, as it is not called for in the tender document)
• Casidra will not be responsible for bidders’ internet connections, mailbox issues, etc.
• The closing date and time is specific and any emailed bids past the submission date will then be considered as late bids. Bidders should therefore submit bid documents timeously to allow for the delivery time lag of emails.

Bids must be emailed with following title inscription “RFQ: SUPPLY AND INSTALLATION OF SOLAR PUMP”

The following documents (including fully completed and signed CBD forms numbered 1 to 7 as supplied) must be valid for a period of 90 calendar days after closure of the bid and submitted as a bid packet: